Python San Sebastian 2015

FAQ

Frequently Asked Questions - Hopefully we'll have an answer for you here...

If not, please contact us.

General

What is Python San Sebastian?

Python San Sebastian is the first Python programming language community conference organized by volunteers in San Sebastian. It started 2014 in San Sebastian, Basque Country, which attracted over 40 attendees.

Is a meeting point for all programmers, students and companies interested in the Python programming language and in our beautiful city San Sebastian.

San Sebastian? Where is San Sebastian? How can I get there?

You don’t know where San Sebastian is? No panic! You can find all information at http://pyss15.pyss.org/en/sansebastian

IMPORTANT: Please note that if you live outside Europe you may need a VISA to enter Spain and attend the conference. Please check this before buying your tickets!

In case you still need help please contact info@pyss.org

I love what you’re doing. How can I sponsor this great event?

You will find all the information needed at our sponsors page here: http://pyss15.pyss.org/en/sponsor

If you need any extra information please contact us sending an email to info@pyss.org

I want to book my flight/hotel. Could you give me an idea of what the schedule will look like?

The schedule has not been finalized yet. We will first have a call for proposals, then a talk voting phase and then announce the final schedule in May. We will announce the details on our twitter as usual.

However, we can already provide you with the overall structure:

  • Friday: Trainings
  • Saturday - Sunday: Conference talks, trainings and keynotes talks

Tickets

How can I buy my ticket?

Please buy your tickets using our registration page.

We have three different tickets available:

  • student (only available for students; please bring your student card)

  • personal (for people enjoying Python from home)

  • business (for people using Python to make a living)

We would like to encourage you to pick a ticket types that reasonably fits your use personal situation. If you would like to support Python San Sebastian, please consider getting a higher priced ticket. We assure you that your contribution will be put to good use. Thank you!

The tickets are sold in three batches:

  • early-bird (the first 50 tickets),

  • standard (until September 25th)

  • on-desk (paid in San Sebastian)

Make sure you get your tickets as soon as you can to save some money to spend on the excellent food in San Sebastian ;-)

Do I need to send any documentation proving my student status?

No, because we trust you :-)

You don’t need to send or upload any documentation during the registration and payment process, but the organizer may ask for your student card when picking up the badge during on-site check-in.

I need to verify the VAT information of the ACPySS. Where can I find the address and VAT-ID?

Please check our contacts page: http://pyss15.pyss.org/en/contacts

I'm buying business tickets and I think I don't have to pay the 10% VAT.

We're sorry but European regulations (as well as our tax advisor) say that every European company must pay VAT for services or goods that will be consumed in other countries. In Python San Sebastian tickets we have included two VAT taxes: cultural event and catering, which coincidentally are the same: 10%. Hence we must charge this 10% VAT on all tickets, including the business tickets. However every company can obtain the VAT in return:

Companies from the European Union

The companies from the European Union can request their Spanish VAT back through their own country's Tax Office.

Companies from Outside the European Union

Non EU-companies will have more trouble doing this. They must:

- First of all, name a legal representative stablished in Spain (tax/legal advisor).

- This representative must request for a return of the VAT to the Agencia Tributaria Estatal (Spanish Tax Office) presenting a paper form, el modelo 361 (an example here). The instructions to fill it are here. This request must be done through internet and a Digital Certificate from the Agencia Tributaria Estatal is needed.

I bought my ticket early, but I cannot attend. What can I do?

You can send an email to info@pyss.org and let us know. We will fully refund your ticket costs except the administrative (bank, online payments services, etc) costs until September 24th.

Refund requests must be issued before September 24th. Please understand that we cannot process refund requests after that date, since we have a lean budget to run.

I helped organize the Python San Sebastian 2015 conference. Do you have special rates for volunteers?

For volunteers who have invested a significant amount of time into organizing the conference or helping out on site during the conference, we will issue refunds for their tickets.

The refund amount depends on the amount of work done.

I've bought more than one ticket and now I want to assign it to a friend but the website does not allow me. How should I proceed?

Please wait. Your friends will definitely get their tickets. We are really sorry for that and we are working as fast as possible to get it solved.

Accommodation

Ok, I’ve booked the conference. Where can I stay?

There are a lot of nice hotels in San Sebastian. You can use booking, tripadvisor, airbnb or similar services to find a nice place.

There are a some nice options around the venue! If you need help, contact us!

Visas

I need a visa to go to Spain. Could you please write me an invitation letter?

You need to provide us the following information:

  • Dates
  • Full name
  • Email
  • Company of affiliation
  • Nationality
  • Passport number
  • If you have a talk proposal please provide the title.

Send an email to alexsavio_at_gmail.com asking him to write the letter for you.

Talks and Trainings

I would like to present an interesting topic. Which formats do you have available ?

We will have standard conference talks (duration: TBD), trainings (duration: TBD) and poster sessions.

How can I give a talk at Python San Sebastian?

We will issue a Call for Proposals (CFP) when we’re ready to receive talk submissions.

Once the CFP is open, you can propose your talk by logging in to the website and going to the CFP section.

Talks will then be voted on by the attendees. A subset will also be selected by the program workgroup members to also give less mainstream topics a chance and to enhance the speaker diversity, if needed (we hope not).

Will I get a discount if I get selected as speaker?

Yes, we will issue the following refunds for speakers:

  • talk: 25% refund on your ticket

  • training: 100% refund on your ticket

TBD: Refunds can be picked up on site at the conference desk.

As in previous years, we will make it possible to grant the discount towards the financial aid program by simply not picking it up during the conference.

Must I sign the video recording and publishing agreement?

To simplify the organization, we ask all speakers and trainers to accept the video recording and publishing of their session. All talks will be recorded. Whether trainings will be recorded as well, is not yet clear. Please contact us for details, if you would rather not like your training to be recorded.